Privacy Policy

Last updated: 17th December 2025

Stephen Hanlon Racing Ltd (“we”, “us”, “our”) is committed to protecting your personal data and respecting your privacy. This Privacy Policy explains how we collect, use, store, and protect your personal information when you interact with us.

1. Who We Are

Stephen Hanlon Racing Ltd
Registered in England and Wales
Company number: 12900792
Registered office: Sun Hill Farm, Constable Burton, Leyburn, North Yorkshire, DL8 5RL
Email: info@stephenhanlonracing.com

For the purposes of data protection law, we are the data controller.

2. Personal Data We Collect

We may collect and process the following types of personal data:

Identity data: name, title, date of birth
Contact data: email address, telephone number, postal address
Financial data: payment details, transaction history
Technical data: IP address, browser type, device information
Usage data: how you use our website or services
Marketing and communications data: preferences and correspondence

We do not knowingly collect data from children under 16.

3. How We Collect Your Data

We collect data through:

Direct interactions such as enquiries, bookings, contracts or email communication
Website forms
Automated technologies such as cookies and analytics tools
Third parties such as service providers

4. How We Use Your Data

We only use your data where legally permitted. Common purposes include:

Providing and managing our services
Processing payments and contracts
Responding to enquiries and communications
Improving our website and services
Sending relevant updates or marketing communications where consent is given
Meeting legal or regulatory obligations

5. Legal Bases for Processing

Under UK GDPR, we rely on the following lawful bases:

Performance of a contract
Legal obligation
Legitimate interests
Consent where required

6. How We Share Your Data

We may share your data with trusted third parties, including:

Payment processors
IT and website hosting providers
Professional advisers such as accountants or legal advisers
Regulatory authorities if legally required
We never sell your personal data.

7. International Transfers

If any data is transferred outside the UK, we ensure appropriate safeguards are in place, such as adequacy regulations or standard contractual clauses.

8. Data Security

We implement appropriate technical and organisational measures to protect your data against loss, misuse, unauthorised access, or disclosure.

9. Data Retention

We retain personal data only for as long as necessary for the purposes it was collected, including legal, accounting, or reporting requirements.

10. Your Rights

You have the right to:

Access your personal data
Request correction of inaccurate data
Request erasure of your data
Restrict or object to processing
Request data portability
Withdraw consent at any time

To exercise your rights, contact us using the details above.

11. Cookies

Our website uses cookies to improve functionality and user experience. You can control cookies through your browser settings. View our Cookie Policy here.

12. Complaints

If you are unhappy with how we handle your data, you have the right to complain to the Information Commissioner’s Office (ICO):
www.ico.org.uk